Stock Control Dashboard
UI Design for Internal Stock Management Tools
The Challenge
Stock control at Huboo was fragmented across spreadsheets, Monday.com boards and paper-based systems. There was no single source of truth, making it difficult for stock control managers to get a real-time view of stock levels across multiple warehouse locations.
This created operational friction:
Tasks were prioritised manually
Visibility across locations was limited
Stock controllers were dependent on laptops
Customer support frequently escalated stock discrepancies
In a fast-moving warehouse environment, being tied to a desk reduced efficiency and slowed response times. The team needed a centralised, mobile-friendly solution that reflected how work actually happened on the warehouse floor.
The Approach
I began by speaking directly with stock controllers and managers to understand how tasks were created, prioritised and completed in practice. Mobility and visibility quickly emerged as the primary constraints.
Rather than designing a desktop-first dashboard, I approached the solution as a cross-device system from the outset. The goal was to support:
Real-time stock visibility
Clear task prioritisation
Flexible task completion on mobile devices
Consistency across environments
I designed a centralised dashboard for managers to assign and monitor stock-related tasks, alongside mobile-friendly task views that allowed controllers to complete checks directly on the warehouse floor.
A structured priority system was introduced to reduce manual triaging. Reusable UI components ensured consistency across desktop and mobile, while aligning with the broader product ecosystem.
Interactive prototypes were developed in Figma and shared with the stock control team for iterative feedback, allowing refinements based on real operational use cases.
The Outcome
The dashboard consolidated previously fragmented workflows into a single interface, becoming the central hub for stock control activity.
Managers gained clearer oversight of task allocation and progress, while controllers were no longer restricted to laptops, enabling them to work more flexibly within the warehouse environment.
The shift away from spreadsheets and paper-based tracking reduced manual overhead and improved responsiveness when addressing client stock discrepancies.
Feedback from staff was consistently positive, particularly around improved visibility, flexibility and ease of prioritisation.
What I Learned
Designing for an operational warehouse environment reinforced the importance of contextual usability. Interfaces needed to be clear, glanceable and practical under real-world constraints, not just visually tidy.
Direct conversations with the stock control team were critical in uncovering workflow nuances that would not have been visible from documentation alone. This project strengthened my ability to translate messy, offline-heavy processes into structured digital systems that support how teams actually work.